Constitution

CHALK FARM POOL LEAGUE

CONSTITUTION

2012/2013

General Rules and Regulations

1)      The name of the organisation shall be ‘The Chalk Farm Pool League’ herein after referred to as ‘The League’.

2)      All members of the committee will hold office for 2 seasons.  Following this period committee members can be re co-opted with a consensus of the majority of the existing committee members.  This will take place at ’The Leagues’ ’Annual General Meeting’.  Should a committee member wish to stand down or if the consensus of the majority of existing committee members is that a committee member should not remain, then league members will be asked to nominate a replacement.  Once nominations are to hand the remaining committee members will decide on a replacement.  League members, by majority, can, at ‘The Leagues’ ‘Annual General Meeting’ or an ‘Emergency General Meeting’, seek to force an existing committee member, by vote, to resign, in which case the nomination process will be repeated.

3)      The committee shall have the right to make any decision it deems necessary for the benefit of ‘The League‘.

4)      Membership of ‘The League’ is open to any team operating from a home venue within a three mile radius of Chalk Farm Tube Station.

5)      The annual subscription fee will be set by the committee each year.

6)      Subscriptions must be paid in full prior to the first ’Emergency General Meeting’ of the season.  Monies paid are not refundable.

7)      The committee reserves the right to suspend, expel, fine or otherwise penalise any team or player for any breach of the rules.

8)      Any member expelled from ’The League’ may not enter any competition organised by ’The League’ and the reason(s) for expulsion may be reported to the ’London County Pool Association’.

9)      Teams registered with any other Monday night pool league will not be permitted to register with ’The League’.

10)   Players that have registered with a team in ’The League’ and are proven to be playing in any other Monday night pool league will leave themselves liable to disciplinary action to be decided by the committee.

11)   Any team or player will be afforded the right to defend themselves for any breach of the rules as in rule 7.

12)   ’The League’ will supply the winning teams and runners-up with 10 trophies per team competition.  Any team wishing additional trophies must contact the committee so that they can be advised as to the additional cost.

13)   Prize money will be given to the winners and runners up in both the 1^st and 2^nd divisions.  The amount will be dependent on revenue received.

14)   ’The League’ will convene compulsory attendance (League) meetings for team representatives.  Other non-compulsory attendance (Draws) meetings will be held to undertake the draws for various competitions during the season at which members will be welcome.  The known dates for these meetings will be given with the fixture lists issued at the start of the season.  No further notification will be given apart from on the League’s website.  Notification will be given should further compulsory meetings or an Emergency General Meeting be called.  All meetings to take place at ’The League’ headquarters commencing at 8.00.pm.

15)   Any team failing to attend or being late to a compulsory attendance (League) meeting or an EGM will be fined (as per rules 46 & 47).

Registration

16)   Each team will be given 2 player registration forms. One MUST be completed and forwarded to the committee by the advised date.  The other copy is to be kept by the team.

17)   Each team is allowed a maximum of 12 registered players at any one time.  

18)   Players can only be registered for one team at any one time.  Teams may register additional players once the registration sheet has been forwarded to the committee by adding the player(s) at the appropriate section (reverse) of the official match card.  Once the total of 12 players has been reached, additional players can only be added once an existing player is deleted, again at the appropriate section on the official match card.

19)   New registrations will only be accepted if the official match card is signed by the new player(s) before or on the last league game on the fixture list.  Once a player has been deleted by their team they cannot be re-signed for that team during that season.

20)   Any player wishing to transfer to another team must notify the committee, in writing, providing that the player has not taken part in any of that teams matches or taken part in any of the singles, doubles etc.  This must be done prior to signing for another team.  The committee’s permission must be received prior to signing for another team. Once a player has played for a team that player cannot play for any other team.

21)   Only 1 professional player can register per team, those players are not permitted to enter any non team events such as singles, doubles, captains etc.  The official registration form will contain a section for any professional player.

22)   Any team including a non registered player in any of their matches will face disciplinary action.

23)   All matches to be played on Mondays as per the fixture list.  Any team wishing to postpone a fixture MUST inform both the committee and the opposing team no less than 72 hours prior to the fixture.  The committee and the 2 captains will then arrange to re-schedule the match to be played within 1 calendar month of the postponement which may necessitate playing on a night other than a Monday.  The re-arranged match must be played before the last league fixture.  Teams cannot postpone a cup match or the last league fixture, but cup and league matches can be brought forward subject to the approval of both captains and the committee.

Match Procedures

24)   All matches to be played according to the EPA table rules, copies of which will be handed out to all teams.  Please see separate sheet covering doubles frames.  Home teams to pay for all games, refereeing to be alternate.

25)   Each match to be 6 singles and 3 doubles frames except in certain Divisional Cup matches (see Rule 35).  For league matches 1 point will be awarded for each winning frame with an additional 3 points awarded to the winning team.

26)   All matches to start by 8.30.pm.  Any team (minimum 4 players) not at the venue by that time will lose one frame and will lose a further frame for each 15 minute period thereafter until such time that the required winning score is reached at which point the match will not take place and the non offending team will receive their ‘average winning score plus the 3 winning match points.  If a team arrives late and frames are conceded the non offending captain will have the right to re-arrange his team selection on the match card.

27)   The match will commence with 4 SINGLES frames followed by a DOUBLES frame (frame 5).  Players that have played in the first 4 singles matches are not permitted to play in the first doubles frame (frame 5), Frame 5 cannot be conceded.  Should players not be available to contest frame 5 the match must be forfeited.  2 further DOUBLES frames followed by 2 SINGLES frames conclude the match.  THIS ORDER OF PLAY CANNOT BE CHANGED.  Players are permitted to play a maximum of 1 singles and 1 doubles frame during any given match.  A minimum of 4 players from each team must be at the venue at the appropriate time in order for the match to commence.  Once a match has started no unnecessary delays can be made to accommodate late players.

28)   Both captains must PRINT their teams on the match card BEFORE the match starts.  Each player(s) will individually sign next to their name BEFORE the start of each frame.  NO additions or amendments can be made once the match has started.  Reserve players may substitute at any time provided they are on the match card PRIOR to the match starting.  A substituted singles player cannot then play in any other singles frame during that match but they can play in a doubles frame provided they are on the match card for that frame.  A substituted doubles player cannot then play in any other doubles frame during that match but can play in a singles frame provided they are on the match card for that frame.

29)   If a dispute arises during a frame the referee must endeavour to reach a resolution agreeable to both teams.  If agreement cannot be reached the frame in question must be suspended and the rest of the match should continue.  The committee must be informed within 48 hours of the event.  The dispute will be adjudicated on by the disciplinary committee at a hearing if required and all interested parties will be informed.  The disciplinary decision will be final unless any new and acceptable evidence is forthcoming.  If this evidence is accepted then the full committee will then adjudicate and that decision will be final and binding with no further appeal being allowed.

30)   The winning team will be responsible for informing the committee of the result.  This applies also to the winners of singles, doubles, seniors, captains & governors.

1. It is the responsibility of the WINNING TEAM to text the allocated committee member their result by MIDNIGHT the following day after the match (Tuesday).  Failure to do this will result in the winning team losing the 3 points awarded for the victory.
2. The results cards/sheets must be completed and forwarded to the committee to arrive no later that 12 noon on the Saturday after the match.  Cards/sheets must be hand delivered to the Golden Lion where the signature book must be signed to verify delivery.  Any match card not received will result in the winning team losing ALL points.  Any singles, doubles or seniors result sheet not received on time will result in the player(s) losing their place in that competition.  Reinstatement thereafter is at the discretion of the committee.

31)   In the event of any team withdrawing from ’The League’ before the completion of league matches the following will apply.  If the first half of league matches have not been completed all results for that team are void.  If a team withdraws during the second half of league matches then all results up to and including the halfway point of league matches stand.  Any results for games played during the second half of league matches will be void.

32)   When a team are awarded their ’average winning score’ only league matches won by that team are used to calculate the average.  The result will only be calculated, and awarded, once 50% of league games have been played (a 5-0 score will be given until this time).  If at this stage a team has not won a match then a 6-0 win will be awarded.  3 winning points will also be added to the ’average winning score’.  Offending teams will receive no points.  Fractions will be rounded up.

33)   The winner of each division will be the team with the most points.  If a tie occurs the team with the greater amount of winning league matches will prevail.  Should teams have the same points and the same number of winning matches, then matches played between the tied teams on a ‘head to head’ basis will decide.  If all these criteria are the same then a ’play-off match’ or ’matches’ will be played at a neutral venue to decide the outcome.

34)   When teams finish in a promotion / relegation space in their relevant final league table:

1. The top 2 teams in the 2nd Division receive automatic entry to the 1st Division for the following season.
2. The bottom 2 teams in the 1st Division receive automatic relegation to the 2nd Division for the following season.
3. The changing of a team name does not constitute a new team if the team has registered 5 existing players from the previous season.

35)   The Divisional Cup will be played with a handicap format. A team shall receive a 1frame start (taken from 9^th frame) if they were 0-15 points behind opponent at the half way stage.  A team shall receive a 2 frame start (taken from 8^th & 9^th frame) if they were 16-30 points behind opponent at the half way stage.

36)   No perpetual trophy shall be won outright.

Singles, Doubles, Captains, Seniors, and Governors Competitions

37)   Only players entered on the official entry form are eligible to compete.  Players will be excluded if the entry fee is not received by the advised date.  Substitutions can be made at the committee’s discretion.

38)  

1. There is no limit to the number of entrants a team can have for Singles, Doubles & Seniors Competitions.
2. No player may enter more than one competition (other than the Captains & Governors competitions). 
3. Only LVA members or full time managers are permitted to enter the Governors competition, only 1 entry per venue.
4. Draws for individual events will be randomly drawn at a public venue.
5. Once the players’ names have been drawn, a random venue will be drawn for the match to take place.

39)   Captains & Governors will be given a date for their match to be completed by.  The home drawn Captain or Governor is responsible for arranging with his opponent a suitable date to play the match. The match should take place at the home drawn pub unless both opponents agree otherwise.

40)   All above competitions will be the best of 3 frames except for the semi-finals and finals which will be the best of 5 frames.

41)   Matches should start by 8.30.pm except where stated differently.  The winner is responsible for informing the committee as per rule 30b.

42)   If a team withdraws from ’The League’ any player(s) from that team still involved in the singles, doubles, captains, seniors or governors competitions will be allowed to continue only at the discretion of the committee.

Fines and Penalties

43)   Winning team failing to text the designated committee member their match result by MIDNIGHT the day after the match (Tuesday) will be deducted the 3 points awarded for the win.

44)   Any team failing to fulfill any of its fixtures is liable to disciplinary action including being excluded from the Divisional Cups.

45)   Failing to fulfill a fixture without proper notification of postponement as per rule 23 will result in a £20 fine.  Any further breach will result in an additional fine and/or disciplinary action.

46)   Failing to attend a compulsory attendance meeting or an EGM, as per rule 15, will result in a £20 fine.

47)   Being up to 30 minutes late to a compulsory attendance meeting or EGM will result in a £5 fine.  Being more than 30 minutes late will result in a £10 fine.

48)   All fines MUST be paid within 14 days of receiving the notification letter.    

 

Committee Members Roles

 

Shaun Pollard, Chairman:

-    To oversee the running of ‘The League’ and its well being.  In association with the Secretary be involved in the administration of ’The League’. 

-    To ensure that the committee and its individual members are carrying out their duties as required.

-    The Chairman is also the main custodian of ‘The Leagues’ finances in association with other committee members and must produce regular statements regarding ’The Leagues‘ finances.

-    To liaise with various local newspapers and to keep them informed as to league activities, results and news.

-    To check signatures from match cards are the same as those on the registration sheets.

-    To act as a deciding vote along with The Secretary in cases where an appeal has been made against the disciplinary committees’ decision.

Tonda Benge, Secretary:

-    In association with the Chairman, be responsible for the administration of ‘The League’.

-    To assist in the running of ’The Leagues’ website.

-    To be a signatory to ‘The Leagues’ bank account along with other committee members.

-    To act as a deciding vote along with The Chairman in cases where an appeal has been made against the disciplinary committees’ decision.

-    To be available to advise teams on ‘The Leagues’ current match table rules and also to be available to assist with any leveling or other advice required regarding match tables

-    To act as text officer who will receive all match results once they have finished.

Harry Harvey, Webmaster:

-    To keep ‘The Leagues’ website ‘chalkfarmpool.co.uk’ updated with results, tables, news etc.  To publish the minutes at relevant times (AGM, EGM and compulsory attendance (League) meetings only),

Simon Wild, Treasurer:

-    To be a signatory to ‘The Leagues’ bank account along with other committee members.

Disciplinary Committee Members:

-    Vlad Levistsky

-    Alp Cesar

-    Everton Berry

All committee members:

-    To assist in any way required to retain ‘The Leagues’ integrity and well being.

Bank Account

 

Money can only be withdrawn from ’The Leagues’ bank account with the explicit permission of the committee.  2 signatories must sign any cheque (the bank will have this instruction).  Should it be sought, a signatory can be taken off the signatory mandate with the explicit instruction to the bank by a minimum of 2 existing committee members.